Tuesday, November 13, 2018

Double-click to type anywhere in Word

Guess what? You can double-click anywhere in a Word document and start typing. 
Just double-click in any position on the page where you want text and start typing.

Watch the video: Click and Type

Thursday, November 8, 2018

Shortcuts for Typing Accent Marks in Microsoft Word

I posted this tip a couple of years ago and thought it was worth updating. I have also added a video to make it a little more clear. 

Click the link to see the video on YouTube Word Accent Marks

All you need to do is press Ctrl and the apostrophe. Release the key combination and type the letter to be accented, and there it is.

For example, if you want to type an é, press the Ctrl key and press the ’ (apostrophe)  and then release the keys. 
Type the letter e and it will show up with the dash above it. 



Veterans Day

I spent 6 ½ years in the US Navy and on Veterans Day, I usually reflect back on that time. Sometimes I even pull out a few pictures (I posted one from boot camp). It was some time ago that I served, 1987 – 1994.
Although it was not my job when I joined, I learned a lot about computers while in the Navy. At my 2nd command, our base went from 2 computers to over 200. There was a slight panic and a group was thrown together to manage this influx of computers. Me and 3 guys formed this new “IT Department.” We taught ourselves how to set them up, install software, train the end-user, and troubleshoot both hardware and software issues.
I learned DOS, Dbase, Harvard Graphics, Quattro Pro, an application suite I think called Enable, and lots of other software I can’t even remember now. I set up a BBS (Bulletin Board System) for our base and conducted risk assessments.
Remember when the mouse pointer used to be square?

It is amazing how far things have come. 


Sunday, November 4, 2018

Using Excel for SEO...

Excel is a powerful program. Here is a link to a blog article from the Search Engine Journal about using Excel as an SEO tool.
https://www.searchenginejournal.com/seo-tools/excel/

Tuesday, October 30, 2018

Highlight Rows Based on a Cell Value in Excel using Conditional Formatting

In Excel, have you ever manually highlighted a row or rows based on a certain criteria? It's a lot of work to do it that way, In this video I show you how to highlight rows based on a cell value using Conditional Formatting.
Enjoy...

Thursday, October 11, 2018

Expect and Except the Challenge - No Excuses



“You don’t understand, I haven’t used a computer before.”
“I’ve been a stay-at-home mom for the last 10 years.”
“My job didn’t require the use of a computer.”
“I didn’t grow up around computers.”

I teach a class, Intro to PC Applications, at a local community college. This class covers the Microsoft applications – Word, Excel, Access and PowerPoint – applications that are in great demand in today’s workforce. This is a required class for several of the degree paths and many of the certificates. There are no prerequisites for this course, so I get some incredibly full classes. My students ages range from 16 – 65+, I have high school students to adults in career transitions.

Every semester, I get at least a couple students who are brand new to using a computer. Some can barely use a mouse, others have only used a computer for email or just web browsing. Maybe they have used MS Word at its most basic level.

We start the semester learning MS Word. But not only are the students learning Word, but they must also learn to navigate the Learning Management System (LMS) and the separate online platform for many of their assignments. Additionally, they need to have some basic navigation skills on the computer.

The students new to computers? They struggle.

These students have to put forth a little more time and effort. I do my best to provide additional instruction before, after and during class. I provide video instructions and website resources. But being a part-time instructor, my time is limited.

It’s not long before I start hearing the excuses. I hear so many variations.

“This class is hard.”

“I don’t have time for the extra stuff.”

I get it. For most of these students with little or no past computer experience, this is also their first college course, or one of the first. There are a lot of new things going on at once. And in 15 weeks, for a total of 3 hours a week (class time), they are going at an unfamiliar pace.

I struggle with how to best meet the needs of these few students, when I have 20 others in the same class. The school does provide free tutoring and I encourage them to take advantage of the service.
I’m writing this post to let those students know that, while it can be a great struggle, there is hope.

Let me tell you about Jimbo. Jimbo was a 65-year-old and had just spent 15 years in prison. Prior to that, he was in and out of jail. He got his GED while in prison and decided to change the direction of his life. Being in a classroom/college setting was a completely new experience for him.

He had not ever used a computer or even a smartphone prior to this class. Turning the computer on and using a mouse were a challenge. During class, I helped him as much as possible. Luckily, he had a great classmate sitting next to him that also provided some guidance during class.

Jimbo never complained. Throughout the semester he told me bits and pieces of his story, but he never complained. And he was never late with an assignment. Jimbo took advantage of the school’s free tutoring and he just kept plugging away. Anytime I would get to the campus early, I saw Jimbo. He never saw me though because his head was down, busy working. He also had other classes, so not all that work was just for my class.
Jimbo didn’t ace my class, but he did pass. And to see the transformation was incredible. I’m not taking credit, because I didn’t do much. Jimbo knew what he had to do. Maybe he had extra motivation because of his age and the years he felt he wasted.

He passed all his classes that semester and then started preparing for his CAC-1 certification (Substance Abuse Counseling). Which I learned later, he successfully completed those requirements.

Then I have the story of Mary, who at the age of 45, had also never used a computer. She was a warehouse worker, who wanted to move up to a supervisory position. The position required MS Word and Excel knowledge. She purchased a laptop just for this class. On the first day, she showed up early because she didn’t even know how to turn the laptop on. In a quick 30 minutes before class, we covered some BASICS.

She never complained either.

She came in one hour early before every class for extra help. She used the school’s free tutoring service. Mary did get behind on her assignments and when we reached the MS Access portion of the class, we worked out a plan. She would take the hit for not doing the Access assignments and instead concentrate on finishing the Word and Excel assignments. She would then pick up on PowerPoint with the rest of the class. She got a passing grade in the class and to see her advancement was remarkable.

These are the stories I tell my students when they start in with how they are so behind because of their lack of computer experience. I acknowledge that yes, it is going to be tougher, but it can be done.

I tell my students that the only way to fail my class is to do absolutely nothing. Put your head down, take small steps and be willing to push yourself outside your comfort zone. Realize the power of your thoughts. These negative thoughts and excuses can place restrictions on what you can accomplish.

Believe in yourself. Expect and except the challenge.

And JUST DO THE WORK!